Apple numbers User Manual

    Working with Text 

 

 To start a new numbered sequence in a list, click “Start at” and specify the number 

you want the sequence to begin with.

If you want items in your list to have labeled subtopics (like in an outline), use an 
ordered list instead of a numbered list.

Ordered lists (or outlines) provide different numbering styles for each indent level in a 
list, allowing you to create a hierarchy of information. For example:
 You can create an outline using a numbering sequence such as the following as you 

proceed from the highest level to lower levels: I, A, 1, a), (1), (a), i), (1), and (a).

 You can create a legal style outline, which appends an additional number or letter at 

each lower level: 1, 1.1, 1.1.1, and so on. 

You can add and format ordered lists using the Text Inspector.

Place the insertion point where you want the list to begin.

Click Inspector in the toolbar, click the Text Inspector button, and then click Bullets.

To create a legal style list, choose Tiered Numbers from the Bullets & Numbering pop-
up menu. Otherwise, choose Numbers instead.

Choose a numbering style from the pop-up menu directly below it.

To adjust the space between numbers and the left margin, use the Number Indent 
field. To adjust the space between numbers and text, use the Text Indent field.

Use these techniques to add and indent items in your list:

 To add a new topic at the current indent level, press Return. If you’re working in a 

table cell and “Return key moves to next cell” is selected in the Table Inspector, press 
Option-Return instead.

 To create an unnumbered paragraph within a topic, press Return while holding 

down the Shift key. If you’re working in a table cell and “Return key moves to next 
cell” is selected in the Table Inspector, press Control-Return instead.

 To enter a new topic at the next lower indent level, press Tab. To enter a new topic at 

the next higher level, press Shift-Tab. To move among levels you can also click and 
hold a number, and then drag to the right, to the left, down and to the right, or 
down and to the left.

If you’re working in a table cell and “Return key moves to next cell” is selected in the 
Table Inspector, use the Indent Level controls in the Bullets pane of the Text Inspector 
to change the level of entries.